Manage every agency project, pitch and proposal in one place

Kavaro is project management software built specifically for agencies. It brings client projects, pitches, and proposals into one place — with phase-based project structure, client-facing views, approval tracking, estimates vs actuals, and a multi-project dashboard that shows the state of the whole agency at a glance. It's built by people who spent decades inside agencies, not just building software for them.

Those tools are built for internal teams — engineering departments, marketing teams, operations groups. They're good at managing tasks, but they don't understand agency work: the client approval loops, the need to separate what clients see from what the team sees, the phases that agency projects move through, or the gap between what you quoted and what you're actually delivering. Kavaro is built around those realities, so the features agencies need most are native rather than bolted on or configured from scratch.

Agency founders and operational leads running marketing, design, branding, or creative agencies. If you're managing client delivery across multiple projects, tracking pitches and proposals alongside active work, and need to know whether your engagements are on track and profitable — Kavaro is built for how you work.

A clean overview of the project from the client's perspective — which phases are complete, what's in progress, what's coming next, and what's waiting for their approval. Clients see progress and deliverables without seeing internal conversations, effort data, team notes, or anything you'd rather keep private. No guest permissions to manage. No duplicate boards to maintain.

When you send work for client review, Kavaro tracks the full approval lifecycle: whether the client has viewed it, who's approved, who's still waiting, and which projects are at risk because approvals are stalling. You see this across every project in one view — so you know exactly where things stand without chasing via email.

It's how you find out whether your agency is making money. You set an effort estimate when you scope a project or phase. Kavaro tracks actual effort against that estimate — by project, by task.

Minutes. Describe your project in a few sentences and Kavaro's AI generates a working plan — phases, tasks, and descriptions. Or use a reusable template to standardise how your agency kicks off new work. Most agencies set up their first live project in under 15 minutes.

Kavaro is designed for full-team adoption, not just the ops person or the founder. The interface is focused on what agencies need — phases, approvals, daily planning, client views — without the feature overload that causes teams to abandon more complex tools. New team members use it productively from day one.

Yes — that's a core part of how Kavaro works. Projects, pitches, and proposals live in one view with status and health indicators, so the founder or operator sees the full picture: what's being delivered, what's being sold, and what's waiting for a decision. Nothing sits hidden in someone's inbox.

No. Kavaro handles project delivery and client management — not billing, contracts, or accounting. Many agencies use Kavaro alongside tools like Xero, QuickBooks, Bonsai, or PandaDoc. Each tool does the job it was designed for.

Yes. Try Kavaro free for 30 days — no commitment, no credit card pressure. Bring a live project, set it up in minutes, and see whether the way your agency actually works finally has a tool that matches.